Finance
The financial resources from this department are provided to assist schools in day to day financial administration.
Jessica Castenir - Finance Officer
Cassandra Matthews - Accounts Payable and Fixed Assets
Amy Fortner - Payroll
ACA Track Instructions
Why: The Affordable Care Act (ACA) was intended to increase health insurance quality and affordability, lower the uninsured rate by expanding insurance coverage and reduce the cost of health care.
What: In order for us to comply with ACA, we, as an employer, must track our part-time employee’s hours in order to ensure we shouldn’t be offering them health insurance.
When: All the hours you work must go into this system, this information will be used to report to the IRS. If you use a timesheet these hours will be reconciled at the end of the month.
Where: Each school has a dedicated computer that you can use to input your hours, you are also able to use your mobile phone.
How: Go to https://psst.larue.kyschools.us/aca-track/ this is the website where you will track your hours. Your login will be given to you and the first time you login your password it your social security number.
Bids Currently Open
Bids posted on this site are bound by the dates identified on the actual bid and are not open based on their availability on the bid page.
Bids Awarded
GRREC
HPS
CKEC
KEDC
KY Master Agreements
Beverage awarded to Pepsi
Pest control awarded to Singleton Pest Solution
Bank Bid awarded to Magnolia Bank
Garbage collection awarded to Waste Management Services
Redbook
Accounts Payable Deadlines:
Deadlines
July 1
August 1
September 2
October 1
November 1
December 2
January 2
February 3
March 2
April 1
May 1
June 1
Payroll Dates
Payroll Dates
July 24, 2025 (240/260 Employee Payroll)
August 22, 2025
September 24, 2025
October 24, 2025
November 24, 2025
December 23, 2025
January 23, 2026
February 24, 2026
March 24, 2026
April 24, 2026
May 22, 2026
June 23, 2026 (Summer Payroll for all full time staff; does not include 240/260 employees
June 24, 2026 (Regular June Payroll)
All timesheets and leave forms are due by the 7th of each month.
If the 7th falls on a holiday or a weekend, timesheets are due on the Friday before. If they are turned in later, it will be processed the following month.
Procedures
Reports
Yearly Reports
Past 12 Monthly Reports
Contractor Info
New Vendor Information
In accordance with the new state regulation, KRS 160.380, any outside contractors and their employees must submit a national and state criminal history background check and a Cabinet for Health and Family Services child abuse and neglect (C.A.N.) report in order to perform work at a school when students are present.
All contractors are to show proof of these items and check in at the school’s front office at each location prior to performing any work or service.
There is a cost associated with the required background checks. All fingerprint cards are to be completed using the new IdentoGo program through KSP.
CLICK HERE to find the form needed to acquire the C.A.N. report. A check or money order made payable to the “Kentucky State Treasurer” in the amount of ten dollars ($10.00) must accompany your request to process a Child Abuse or Neglect Check.
If you have additional questions about this process, please contact WL Miller, Director of Maintenance at 270-358-4747.